|
Monday
SEPTEMBER 27,
2004 at 7:00 pm |
Thursday
SEPTEMBER 23,
2004 at 7:00 pm
|
Monday
SEPTEMBER 20, 2004 at 5:30 pm |
Monday
SEPTEMBER 13, 2004 at 7:00 pm
|
Tuesday,
September 7, 2004
at
7:07
p.m. |
Wednesday,
September 1, 2004
at
6:30
p.m. |
Thursday,
August 26, 2004
at
6:40 p.m
the Bond Hearing. |
Monday,
August 16, 2004
at
6:35
p.m
|
|
SEPTEMBER
27, 2004
MINUTES
BOARD OF SUPERVISORS – CONTINUED REGULAR BOARD MEETING
Page 1 of 2
Lake St Charles Community Development District
Lake
St. Charles
Clubhouse,
6801 Colonial Lake Drive
,
Riverview
,
FL
33569
Meeting
continued from regular meeting held on
September 23, 2004
, which was continued from
September 20, 2004
.
Meeting
called to order
7:00 pm
ATTENDANCE
Dave Candia
Board Supervisor, Chairman
Lorelei Bowden
Board Supervisor
John Bakas
Board Supervisor
Also present were:
Residents
Lake
St. Charles
RIZZETTA
& COMPANY, INC. REPORT ON FINANCES
The board expressed concern over the state of the district’s
finances and whether there would be sufficient funds through December
2004. The board expressed its
continued displeasure with the lack of information from Rizzetta &
Company, Inc. and the lack of copies of contracts that had been requested
from Rizzetta & Company, Inc. since June, 2004.
|
On
MOTION by Ms. Bowden, seconded by Mr. Bakas, and with unanimous approval,
the Board:
1.
Approved a letter drafted by Lorelei Bowden to be signed by Dave
Candia and sent to Rizzetta & Company, Inc. requesting that
Rizzetta & Company, Inc. provide the district with projected
expenditures through end of December 2004, a report of the amounts
available to pay bills through December 2004, a report on what has
paid so far this year and what is expected to be paid through
December 2004, and again requesting copies of all contracts.
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|
On
MOTION by Mr. Bakas, seconded by Ms. Bowden, and with unanimous
approval, the Board:
1.
Approved a letter drafted by Lorelei Bowden to be signed by Dave
Candia and sent to Wachovia Bank regarding use of funds held by the
bond trustee.
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|
On
MOTION by Ms. Bowden, seconded by Mr. Bakas, and with unanimous
approval, the Board:
1.
Authorized Dave Candia to execute such resolutions that the Wachovia
Bank may request from district to authorize view-only access to
district’s operating account as described in letter prepared by
Lorelei Bowden.
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CONTINUATION OF MEETING
|
Upon MOTION by the chair
and with unanimous approval,
the Board:
1. Continued this meeting
to
October 5, 2004
at
7:00 pm
, at the same location.
|
Approved
by board on __________________________________
John
Bakas
Dave Candia
Secretary
Chairman
++++++++++++++++++++++++++++++++++++
SEPTEMBER
23, 2004
MINUTES
BOARD OF SUPERVISORS – CONTINUED REGULAR BOARD MEETING
SEPTEMBER 23, 2004
Page 1 of 3
Lake St Charles Community Development District
Lake
St. Charles
Clubhouse,
6801 Colonial Lake Drive
,
Riverview
,
FL
33569
Meeting
continued from regular meeting held on September 20, 2004.
Meeting
called to order
7:00 pm
ATTENDANCE
Dave Candia
Board Supervisor, Chairman
Lorelei Bowden
Board Supervisor
John Marshall
Board Supervisor
John Bakas
Board Supervisor
Also present were:
Residents
Lake
St. Charles
REQUEST
FOR PROPOSALS FOR ADMINISTRATIVE AND PROPERTY DISTRICT MANAGER SERVICES
|
On
MOTION by Ms. Bowden, seconded by Mr. Bakas, and with unanimous approval,
the Board:
1.
Accepted the request for proposals prepared by the Evaluation
Committee.
2.
Requested that the request for proposals be reviewed by the
district’s legal counsel.
3.
Authorized the payment of the cost to advertise notice of the
request for proposals in the newspaper.
4.
Requested that John Bakas be the point of contact for submission and
questions.
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MEETING
SCHEDULE FOR FISCAL YEAR 2004/2004
|
On
MOTION by Ms. Bowden, seconded by Mr. Bakas, and with unanimous
approval, the Board:
1.
Adopted the meeting schedule presented by Dave Candia.
|
RIZZETTA
& COMPANY, INC. PERFORMANCE
|
On
MOTION by Ms. Bowden, seconded by Mr. Bakas, and with unanimous
approval, the Board:
1.
Requested that Dave Candia request that Rizzetta & Company, Inc.
provide the district with a written acknowledgment that Rizzetta
& Company, Inc. would continue to fully perform the contract
until
October 31, 2004
.
|
RIZZETTA
& COMPANY, INC. REPORT ON FINANCES
|
On
MOTION by Ms. Bowden, seconded by Mr. Bakas, and with unanimous
approval, the Board:
1.
Requested that Dave Candia ask that Rizzetta & Company, Inc.
have financial person come to the next district meeting and be
prepared to discuss with the board the district’s future
expenditures needs and obligations through
December 31, 2004
.
2.
Requested that Dave Candia attempt to have such meeting at the
Lake
St. Charles
Community Center
on
September 27, 2004
at
7:00 pm
.
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PAYMENT OF
INVOICES
|
On
MOTION by Mr. Bakas, seconded by Ms. Bowden, and with unanimous
approval, the Board:
1.
Authorized the payment of
only the following invoices described in the Authorization to
Disburse Funds: Eastbay Sanitation, Decisionpeo, TECO/People’s
Gas, and Verizon.
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Note:
John Marshall left the meeting at
9:00 pm
.
DIRECTED
PATROL
|
On
MOTION by Ms. Bowden, seconded by Mr. Bakas, and with unanimous
approval, the Board:
1.
Requested that Ms. Bowden draft a letter for Dave Candia’s
signature about directed patrol from the Hillsborough County
Sheriff’s Office.
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CONTINUATION OF MEETING
|
Upon MOTION by the chair
and with unanimous approval,
the Board at
11:30 pm
:
1. Continued this meeting
to
September 27, 2004
at
7:00
pm
, at the same location.
|
Approved
by board on __________________________________
John
Bakas
Dave Candia
Secretary
Chairman
+++++++++++++++++++++++++++++++++++
SEPTEMBER
20, 2004
MINUTES
BOARD OF SUPERVISORS – REGULAR BOARD MEETING
SEPTEMBER 20, 2004
Page 1 of 2
Lake St Charles Community Development District
Lake
St. Charles
Clubhouse,
6801 Colonial Lake Drive
,
Riverview
,
FL
33569
The
meeting was called to order at
5:30 pm
ATTENDANCE
Dave Candia
Board Supervisor, Chairman
Lorelei Bowden
Board Supervisor
John Marshall
Board Supervisor
John Bakas
Board Supervisor
Also present were:
Residents
Lake
St. Charles
Biff
Craine
District Counsel, Bricklemyer,
Smolker & Bolves, P.A.
William
Rizzetta
Rizzetta & Company, Inc.
RIZZETTA
& COMPANY, INC. REQUEST FOR EARLY TERMINATION
|
On
MOTION by Ms. Bowden, seconded by Mr. Bakas, and with unanimous approval,
the Board:
1.
Did not accept the request of Rizzetta & Company, Inc. for early
dissolution of the contractual relationships between Rizzetta &
Company, Inc. and the district.
2.
Expressed the intent and requested that Rizzetta & Company, Inc.
to live up to the terms
of the contractual relations between the parties and notice of
termination requirements.
3.
Expressed the intent and requested that Rizzetta & Company, Inc.
provide full district manager services as described in the
contractual relationships with the district through
October 31, 2004
.
4.
Expressed the intent and requested that Rizzetta & Company, Inc.
provide the board copies of all contracts.
5.
Expressed the intent and requested that Biff Craine write Rizzetta
& Company, Inc. a letter advising Rizzetta & Company, Inc.
of the board’s actions.
|
Approved
by board on __________________________________
John
Bakas
Dave Candia
Secretary
Chairman
++++++++++++++++++++++++++++++++++++++++++++
SEPTEMBER 13,
2004
MINUTES
BOARD OF SUPERVISORS – CONTINUED SPECIAL BOARD MEETING
Page 1 of 3
Lake St Charles Community Development District
Lake
St. Charles
Clubhouse,
6801 Colonial Lake Drive
,
Riverview
,
FL
33569
Meeting
continued from meeting held on
September 7, 2004
, which was continued from
September 1, 2004
.
Meeting
called to order
7:05 pm
ATTENDANCE
Dave Candia
Board Supervisor, Chairman
Lorelei Bowden
Board Supervisor
John Bakas
Board Supervisor
Also present were:
Residents
Lake
St. Charles
TREE
AND BRUSH REMOVAL
The board and residents
discussed the effects of the hurricanes and the need to clean up and
remove the fallen wax myrtles and trees from CDD property.
|
On
MOTION by Mr. Bakas, seconded by Mr. Candia, and with unanimous approval,
the Board:
1.
Approved and requested a CDD community clean up day where the
residents could bring their own equipment and assists residents and
board members who would clean up the trees and brush blown over by
the hurricanes.
2.
Accepted the offer the board chair, David Candia for him to check on
any insurance issues for such an event.
3.
Acknowledge and thanked those residents who volunteered to assist
with equipment, labor, and refreshments for the clean-up event.
|
ACTIVITY
DIRECTOR
The board and residents discussed the need to continue the pool
staff and to pay them for their time.
Board members acknowledged the good works and dedication of the
Activity Director.
|
On
MOTION by Mr. Bakas, seconded by Mr. Candia, and with unanimous
approval, the Board:
1.
Suspended the work assignments and payment to Activity Director for
future work from now until further action of the board.
2
Use the funds that would have been paid to the Activity Director to
pay for the continued work of the pool staff.
3.
The work and payment suspension, including the job description, of
the Activity Director shall be reviewed as part of the budget and
planning process.
4.
Acknowledged and thanked those CDD board members and others who may
volunteer their time to help perform the duties of the Activity
Director and assist at the Community Center.
|
PURCHASING
PROCEDURES
|
On
MOTION by Ms. Bowden, seconded by Mr. Bakas, and with unanimous
approval, the Board:
1.
Purchases involving expenditures of $250 or less may be made
(subject to any purchasing resolutions of the board and other
provisions of state law) without advertising and without seeking
quotes.
2.
Purchases involving expenditures of more than $250 may be made
(subject to any purchasing resolutions of the board and other
provisions of state law) only after obtaining three quotes.
3.
Purchases involving expenditures of more than $10,000 may be made
(subject to any purchasing resolutions of the board and other
provisions of state law) using the advertising and procurement
method designated by the board for the particular purchase.
4.
The board will use the above procedures as interim procedures and
will, in the future, develop additional purchasing procedures.
|
PETTY CASH
|
On
MOTION by Ms. Bowden, seconded by Mr. Bakas, and with unanimous
approval, the Board established that:
1.
The petty cash fund shall be maintained at $150.
2.
The petty cash fund (subject to any purchasing resolutions of the
board and other provisions of state law) may be used for the
purchase of pool supplies and day-to-day routine expenditures.
3.
Expenditures from petty cash shall be documented by reasonable
documentation for accounting purposes and a receipt.
|
ADJOURNMENT OF
MEETING
|
On
MOTION by Mr. Bakas, seconded by Ms. Bowden, and with unanimous
approval, the Board:
1.
Adjourned the meeting at
10:36 pm
.
|
Approved
by board on __________________________________
John
Bakas
Dave Candia
Secretary
Chairman
++++++++++++++++++++++++++++++++++++++
Tuesday,
September 7, 2004
at
7:07
p.m.
MINUTES
OF MEETING
LAKE
ST. CHARLES
COMMUNITY DEVELOPMENT DISTRICT
A continued meeting of the Board of Supervisors of Lake St. Charles
Community Development District was held on
Tuesday,
September 7, 2004
at
7:07
p.m.
at
Lake St. Charles Clubhouse located at
6801 Colonial Lake
Drive
,
Riverview
,
Florida
33569
.
(The tape was inaudible, so the minutes of this
meeting were constructed from notes taken at the meeting.)
Present and constituting a quorum:
Dave Candia
Board Supervisor, Chairman
Lorelei
Bowden
Board Supervisor
John
Bakas
Board Supervisor
John Marshall
Board Supervisor
Also present were:
Audience
Members
FIRST ORDER OF BUSINESS
Call to Order
Mr. Candia called the meeting to order.
SECOND
ORDER OF BUSINESS
Consideration of Supervisor Appointment
Mr. Candia stated that the first item of business would be the
consideration of a Board Supervisor appointment.
After a brief discussion, the Board determined that notification
should be given to the residents that a position is available, along with
a job description. This
information will either be included in the newsletter (if it can be caught
before printing) or relayed via a special notice hand delivered to each
home. The Board tabled
this item until a later date.
Mr. Candia also read the written resignation from Biff Craine,
District Counsel, into the record. The
Board discussed possible selection of a replacement.
They determined to revisit this item at a future meeting.
THIRD
ORDER OF BUSINESS
Resolution 2004-12, Expense Resolution
Mr. Bakas stated that he wanted to clarify the Board’s intent in
passing Resolution 2004-12, Expense Resolution (previously adopted).
He stated that it was the Board’s intent that the district
management firm not issues any checks or payments without prior approval
by the Chairman.
|
On
MOTION by Mr. Bakas, seconded by Ms. Bowden, with all favor, the
Board agreed that the intent of Resolution 2004-12, Expense
Resolution was to ensure that the
district management firm not issue any checks or payments without
prior approval by the Chairman
for Lake St. Charles Community Development District.
|
A
discussion ensued regarding the resolution.
There were some additional changes made to the resolution (revised
copy was prepared and circulated by Mr. Bakas).
|
On
MOTION by Mr. Bakas, seconded by Ms. Bowden, with all favor, the
Board approved Resolution 2004-12, Expense Resolution (as revised)
for Lake St. Charles Community Development District.
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FOURTH ORDER
OF BUSINESS
Appointment of Officers
Mr. Candia stated that the next item of consideration is the
appointment of District Officers. It was recommended that Ms. Bowden be
named as Vice Chairman.
|
On
MOTION by Mr. Bakas, seconded by Ms. Bowden, with all favor, the
Board appointed Lorelei Bowden as Vice Chairman for Lake St. Charles
Community Development District.
|
The Board further discussed the Treasurer and Secretary positions.
Currently, each of these positions was a representative of the
management firm for execution purposes.
The Board discussed the advisability of these appointments.
Based on that discussion, Mr. Bakas was named as both the Treasurer
and Secretary of the District.
|
On
MOTION by Mr. Candia, seconded by Mr. Bakas, with all favor, the
Board appointed John Bakas as Treasurer and Secretary for Lake St.
Charles Community Development District.
|
FIFTH ORDER OF BUSINESS
District Management Vacancy
Mr. Candia reminded the audience that Rizzetta & Company, Inc.
submitted their resignation from providing District Management Services,
giving the sixty (60) notice required by the current contract.
The Board discussed alternatives for selecting a replacement.
The primary source of debate was whether or not to have a composite
District Manager, or if there should be two individuals: one handling
administrative issues only, and the other handling field management.
After and extensive discussion regarding this issue, the Board
authorized the establishment of a committee chaired by Mr. Bakas, and made
up of resident volunteers to compile a job duty listing that will be
presented to the Board at the next meeting on September 13, 2004.
Mr. Candia noted that a special workshop meeting was previously
advertised to be held on
September 13, 2004
at
7:00 p.m.
at the clubhouse.
|
On
MOTION by Mr. Bakas, seconded by Ms. Bowden with all favor, the
Board authorized the establishment of an Evaluation Committee
(chaired by Mr. Bakas) with the purpose of drafting a potential RFP
for a District Manager, including a job description for Lake St.
Charles Community Development District.
|
SIXTH
ORDER OF BUSINESS
Presentation by District Employees
Mr. Candia stated that two members of the
District’s part-time personnel were in attendance.
The presented general concerns with the community, in particular,
the usage of alcohol at the clubhouse facilities.
They presented the current rental contract and policy sheet, which
identifies that the use of alcohol is prohibited.
The Board discussed possible changes to the facility rules and
rental contract, including the addition of an alcohol clause and the
increase of the rates and deposit required.
It was noted
that changes to rental rates and rules would require the holding of a
public hearing, which would need to be duly noticed.
Against that recommendation, the Board adopted the alcohol clause,
as stated by Mr. Bakas, and authorized the purchasing of additional
signage stating that deposits will be withheld if alcohol is present.
|
On
MOTION by Mr. Candia, seconded by Ms. Bowden, with all favor, the
Board amended the rental contract to include an alcohol clause, as
present by Mr. Bakas, and authorized the purchasing of signage
regarding deposit retainage for Lake St. Charles Community
Development District.
|
The district personnel also discussed their ability
and willingness to assist with cleaning the facilities, as well as address
items such as pressure washing. The
Board discussed purchasing a pressure washer to be kept at the clubhouse
for common area property. This
would be more cost effective than renting a unit or hiring a contractor.
The Board also discussed establishing a Petty Cash account of $150
and authorized the Chairman to establish said account.
SEVENTH
ORDER OF BUSINESS &n | |
